FRIENDS OF THE PORT SCHOOL BYLAWS   DRAFT

ARTICLE I:  NAME

The name of this organization is the Friends of the Port School (soon to be P.T.A.)  It is the Parent/Teacher organization of Kennebunkport Consolidated School.

ARTICLE II:  PURPOSES

The mission of this parent/teacher group is as follows:

            1.  To promote the welfare of the children of Consolidated School.   This would include their social, emotional, physical, and educational development.

            2.  To foster collaboration among families, staff, and community for the benefit of the children of Consolidated School.

            3.  To develop a closer relationship between home and school, so that teachers and parents can cooperate intelligently             in the education of all our children.

ARTICLE III:  MEMBERSHIP

Membership in Friends of the Port School is open to all parents, staff, and interested community members.

ARTICLE IV:  OFFICERS AND ELECTIONS

Section 1.  The officers of this organization shall consist of :

            a.  a President;

            b.  a Vice-president;

            c.  a Recording Secretary;

            d.  a Treasurer.

Section 2.  Officers shall be elected as follows:

Persons interested in holding an office should declare their intention at the regular April meeting.  Positions could be shared by two people, if it is mutually agreeable and they are elected together. The election will be held at the regular May meeting.  Officers will assume their duties in June following the May election.  The term of office will be one year.

ARTICLE V:  DUTIES OF OFFICERS

Section 1.  The President shall:

            a.  preside at all Friends of the Port School meetings;

            b.  coordinate the work of the officers and committees of Friends of the Port School in order that the purposes of  the organization may be promoted and the annual goals may be achieved;

            c.  perform other duties as may be assigned by the organization.

Section 2.  The vice-president shall:

            a.  act as support to the president in achieving the annual goals;

            b.  perform the duties of the president in his/her absence;

            c.  collect Event Summary Reports of activities and events sponsored by the organization throughout the year (Appendix 1);

            d.  perform other duties as assigned by the organization.

Section 3.  The recording secretary shall: 

            a.  record the minutes of the organization and distribute them to the executive board for approval;

            b.  post minutes and a current copy of the bylaws at the office of Consolidated School and on the organization web site;

            c.  perform other duties as assigned by the organization.

Section 4.  The treasurer shall:

            a.  have custody of all the funds of the organization;

            b.  keep a full and accurate account of receipts and expenditures;

            c.  make disbursements as authorized by the president, executive board, or organization in accordance with the budget;

            d.  have checks greater than $500 signed by two persons, the treasurer and one other elected officer;

            e.  present a financial statement at every meeting of the organization and at other times when requested by the executive board;

            f.  make a full report at the meeting at which new officers assume their duties, to include a copy of the current bank statement;

            g.  perform other duties as assigned by the organization.

Section 5.  Upon expiration of the term of office or in case of resignation,  each officer will turn over to the successor, without delay, all records, books, and other materials pertaining to the office.

ARTICLE VI:  EXECUTIVE BOARD

Section 1.  The executive board shall consist of the elected officers of the organization and the principal 

Section 2.  The duties of the executive board shall be: 

            a.  to conduct business matters of a timely nature in the intervals between organization meetings.

            b.  to oversee standing committees and newly created committees needed to meet annual goals;

            c.  to prepare and submit to the organization for adoption a budget for the year;

            d.  to approve routine bills and funding requests within the limits of the budget;

            e.  to draw up amendments to the by-laws, which would then be brought to the membership for a vote;

            f.  to set annual goals, with input from the membership of the organization.

            g.  approve expenses up the $500.00.

Section 3.  Regular meetings of the executive board shall be held during the school year, to be established by the board at its first meeting of the year.

ARTICLE VII:  MEETING

Section 1.  Regular meetings of the organization shall be held monthly during the school year, unless otherwise provided by the organization or the executive board, 5 days notice having been given. 

Section 2.  Special meetings of the organization may be called by the president or by a majority of the executive board, 5 days notice having been given.

Section 3.  The election meeting shall be held in May. 

Section 4.  Seven (7) members shall constitute a quorum for the transaction of business requiring a vote of the membership in any meeting of this organization.

Section 5.  A simple majority will pass any business items requiring a vote.

ARTICLE VIII:  FINANCES

Section 1.  The fiscal year of this organization shall begin on June 1, and end on May 31.

Section 2.  Requests for funding from Friends of the Port School shall be handled as follows:

            a.  requests must be submitted to the President on the Friends of the Port School Funding Request Form (Appendix 2) in advance of any regularly scheduled meeting of the membership or of the executive board.

            b.  funding requests less than $500 shall be approved/denied by the Executive Board.

            c.  funding requests greater than $500 shall be presented to the membership for a vote. 

Section 3.  Any Friends of  the Port School bank accounts shall have three signers:  Elected officials, and/or  MSAD #71 Business Manager.

amended draft June 27, 2005